Youngstown Ski Club

Minutes, Monthly Board Meeting

July 10th, 2006

Secretary: Gary Rosati, standing in for Meegan Ambrose

President : Darrel Clegg

- Call to Order: Meeting to order, Time: 7:15 PM.

- A Motion, seconded to dispense with the reading of the minutes from the last meeting.

- Discussed time and location of next meeting: 7:00 PM @ Davison's Restaurant.

- Discussed results of last months Election.

- Discussed Wine Dinner Dance Party:

1st Vice President : Brian Hinchcliffe

- Discussed Corn Roast / Membership Party: The Party is set for Saturday, September 16th @ 2:00 PM at Brian’s place: 106 Ohlin Dr., New Middletown, Ohio. Tickets are $10.00 ($5.00 for kids under Thirteen). Club members are encouraged to show-up early (10:00 AM) to help set-up. There will be a tent area for overnight camping. Darrel, Ron, and Mark will provide large tents for shelter in case of rain. Event to include games, music, and overnight camping. Ron offered to cook breakfast for all campers providing groceries. A possible Pig Roast was discussed. Corn to be purchased from McMaster's in Columbiana. Mark's "lustful friend" might be a source of corn. Denise Hampton to form "Desert Committee. Kim Loveland and Lynne Rosati offered to help. Lynne to provide "Jell-O Shots". An inventory need to be done of all "paper products" available for event.

Brian negotiating contract w/ DJ (Celeste _________). The cost is $135.00. DJ inquired as to a $25.00 refund she claims she never received. Brian asked Lynn Rosati and Barb Weikert to look into this.

- Discussed incentive program for members, ie "Ski Bucks".

- Discussed possible "Scrappers Picnic Party". Tentative date re-set from Friday, July 21st to Saturday, July 22nd.

- Reviewed Flyer for Nadian's party (real nice).

Treasurer : Reggie Fisher

- Reggie Fisher announced her resignation from position. All Club books and records to be delivered to new Treasurer, Michelle “Road Demon” Rinko.

Trip Director : Barb Weikart

Publicity : Kim Loveland

- Discussed flyers for Membership/Corn Roast party, News/Press Release for party.

Newsletter Editor : Gary & Lynn Rosati

- Discussed putting reminder in Newsletter that membership dues ($35.00) are due soon.

- Discussed putting Newsletter and Board Meeting Minutes up on web site.

Web Master : Ron Nanosky

- Discussed putting Newsletter and Board Meeting Minutes up on web site.

- Discussed advertising "Ski Apparel" on web site, need prices.

-Discussed updating history and Membership List on web site.

Membership : ___________

- Discussed putting reminder in Newsletter that membership dues ($35.00) are due soon.

- Darrel, Ron, and Gary to exchange Membership info and provide same to new Membership Officer (Denise Hampton).

New Business :

Old Business :

Youngstown Ski Club

Board Meeting Minutes

12-12-05

Call to Order: President, Darrel Clegg, called the meeting to order at 6:35pm at BW 3’s in Southern Park Mall. In attendance were Kim Loveland, Ron Nanosky, Mark Spencer, Brian Hinchcliff, Meegan Ambrose, Keith Brunner, Bill Smith, Brenda Archer, Richard Heck, and Darrel Clegg.

Secretary: Meegan Ambrose did not read the minutes from the last meeting.

Next Meeting: Eat N Park in Austintown, Jan.9, 2006 at 7pm. Meegan will not be able to attend the next meeting, so Brian Hinchcliff will take notes for her next month.

President: The Christmas party at Jolly Joes Wed. Dec. 14 th was discussed. Darrel would like board members to attend and help recruit new members at this event. The party at Quaker Steak and Lube was a success thanks to Brian, Kim, Ron, Bill, Keith, Mark, Randy, Dottie, and Darrel. Darrel met with the Shennango Valley Ski Club and confirmed that we would go half on the cost of the bus with them for our Holiday Valley trip in Feb.

1 st Vice President: Brian Hinchcliff has been contacting and promoting new members (looks like 5 new members). He will be attending a function of the Warren Ski Club to try to establish connections and possibly work on trips together. Soon the membership application will be available for people to print off of the website. The pictures from the Wine Taste are now on the website, thanks to Brian and Ron.

2 nd Vice President: Position unfilled

Treasurer: Reggie Fisher was unable to attend. Reggie attempted to fax her report, but we will probably get it via email to Darrel.

Trip Director: Barb Weikert was unable to attend. She gave her report via phone before the meeting. 1.We need a $750 deposit for the bus for the SnowShoe Trip. The total bus cost for this trip will be $2250. All the buses for trips this year hold 47 passengers. This trip to Snow Shoe will be March 17 th-19 th , and the trip is through the Pittsburgh Ski Council. Darrel will be contacting Walt Prest in the Shenango Valley Ski Club to see if we can join them on their SnowShoe trip in March. This way we wouldn’t have to pay a deposit for a bus. The date of the trip would change if we go with Shenango Valley.

2. The cost for buses for the Niagara (Jan. 13-15) and Holiday Valley (Feb. )trips will be $1465 each. To travel on the Niagara trip, passengers will need a certified copy of their birth certificate to travel outside the US. Passports will not be needed until March, 2006.

3. A one-day trip to Holiday Valley is planned for March 11 th. The bus cost will be $800. Members will pay $75 each for adults and $59 for juniors to go on this trip.

4. Darrel discussed a one-day trip to Holimont. He will look on their website to see when the Businessmen’s weekend is. We would then to benefit from perks going on that weekend due to the Businessmen’s event.

Board of Trustees:

Publicity: Kim will work on free advertising with Armstrong Cable by contacting Scott Grover. She will also look into placing ads in the Metro Monthly, Town Crier, and Review newspapers. She will place 1x2-inch ads about our trips. She did a great job on advertising for the Wine Taste. She will also find out about getting a link to our website from the 30’s singles group site.

Editor: Gary Rosati could not stay for the meeting but came before call to order to see if everyone got the most recent newsletter via email. He mentioned that the dates for the Holiday Valley trip were wrong on the newsletter. They should be Feb. , not.

Webmaster: Ron will be updating the site with info. from the Ski Chalet party. He needs any pictures from this event. He will be working on updating the calendar for Jan, Feb, and March.

Cleveland Metro Rep: Richard passed out several coupons for ski tickets. He reported that Holiday Valley has been improved, with four trails widened, increased lights and increased snow makers. He also reported that Laurel Mountain would not open this year. He discussed trips to Estrimont, Switzerland, and China and has specifics on these trips. It was noted that events held by the Western PA Ski Council are listed on the WPSC website.

New Business:

• Next year members would like to attend the Seven Springs Halloween Party. This event is set up by the WPSC. Richard will get the date of this event, but it should be on the WPSC website.
• The Beginning of the Ski Season Breakfast will be Jan. 7 th at 9am at Hometown Buffet in Boardman. Brian will call and see if we can get the back room and space for 25-30 people. Davidsons in Cornersburgh will be a back-up location if we cannot book Hometown Buffet.

Old Business: The Wine Taste was a success. The club made about $900. Next year, we will have Gary help with the raffle, and we will consider a 1-hour taste instead of 1-½ hours. We may consider raising the tickets $5 each and/or having punch cards. The punch cards would limit the number of samples people could get.

A motion was made at 8:15pm to adjourn the meeting by Brenda, and a second to the motion was made by Keith.

Youngstown Ski Club Board Meeting Minutes

July 11, 2005

1. Call to order at 7:29pm. Minutes from the last meeting were not reviewed. Members present were: Bryan, Keith, Reggie, Darryl, Kim, Ron, Randy, Meegan, Brenda, Karlene, Brian and Gary.
2. President (Bryan Heid)
1. Yard Sale

• Tagging party at 6:00pm is BYOB. Members are bringing the following food:

Darryl- corn

Brenda- chips

Meegan- meat and cheese tray

Bryan and Ron- burgers

Keith- veggie tray

Reggie- dessert

Randy- potato salad

Kim- pasta salad

• Ron is picking up items Tue. night, Bryan is getting items later in the week.
• We will have the following change for the sale: $100 in $1’s, $100 in $5’s, $50 in $10’s and $30 in quarters. Dottie and Reggie will be handling the money at a table. They will need a money box from Ron and Karlene will provide a money apron. Only a few people will be negotiating prices with customers. Darryl will be printing tags for placing on items.
• Items needed from people are: balloons from Kim, pop (8 cases)/ice/condiments from Brian, and plastic bags and buns (50) from Brenda. Items already provided are: sausage/peppers/onions from Brenda, flyers from Kim, and paper plates/napkins/cups from Ron.
• Lynn called St Vincent DePaul. They can pick up left-over items. Bryan will call them after the sale to arrange pick-up.
• We may be rained out if have severe storms. Meegan can provide a 10x10 tent. Reggie will see about getting a 20x30 tent.
• All members present tonight agreed to be at the Tagging party.
• Kim has already sent out press releases for the sale.

1. Wine Taste and Dinner Dance

• The event will be Nov 12 th at the Maronite Center. The Wine taste Committee met and determined that the band will be Frankie and the Sensations. A $200 deposit is needed to hold the band. Total cost for the band will be $750-800.
• Bryan has considered having Mr. Ezio’s sponsor our event. We could advertise to promote his new restaurant and see if he will pay to sponsor in return.
• Kim has talked to Scott Grover with the cable company about TV advertisement of the event. We discussed filming the ad at Mr. Ezio’s.
• Flyers for this event were given to Kim to get ads out.
• These members shall work at the Wine Taste in the following roles: Ron/Bryan at membership table, Keith/Randy/Bill at the ticket table, Machelle at 50/50 raffle, Gary/Lynn/Keith at setting up and tear-down.
• We plan to have cookies from Bake Mark. Bryan will call to see if they will donate $200 worth of cookies in exchange for advertising.

c. Corn Roast

1. It was decided that we would not have the roast this year. Darryl made

a motion to not have it and Brenda seconded the motion.

2. We may have the event every other year.

d. Winery Tour

1. I t was decided that we not have a trip in Aug.

2. We will plan on going to the Chalet Debonne Clam Bake and winemaking in September. Karlene will look into the details.

e. Poster Party

1. We will have a poster party Thurs. Oct. 13 th to place posters around town advertising the Wine Taste.

2. We will meet at BW3’s in Austintown at 6:30pm.

f. Scrappers Game

1. Bryan will pick a date (a Thurs in mid to late Aug.) for this event.

2. If we don’t have at least 25 people that commit to going, he will cancel.

g. Mixers

1. Bryan needs the list of hosts that was determined at the Annual Board Meeting. This info is in the minutes for that meeting, which Meegan will send to Bryan again.

2. The next Mixer is at Salty Groggs Thurs. July28 at 7:00pm. Hosts are Ron and Randy.

3. Second Vice President (Brian Hinchcliff)

a. Brian needs a mail box key. Ron will get two copies of the key.

4. Treasurer (Reggie Fisher)

a. An audit needs to be done by July 24 th so Bryan can work on a budget.

b. Reggie will contact Machelle and Barb to have them set up a meeting.

1. Reggie will review their audit findings.
2. Reggie reported a deposit to the account of $50 from Machelle and checks for $300 (Holiday Inn deposit), $60 (Cleveland Metro Ski Council), and $500 (Maronite Center deposit). This left a balance of $4,349.52. She will also be writing checks of $400 for insurance and $200 for Frankie and the Sensations. She will get $180 for change for the Yard Sale.

• Cleveland Metro Ski Council

Bryan sent an updated Blue list to the council

• Webmaster (Ron Nanosky)

a. Ron needs disks from the end of the season party.

b. Give Ron any pictures you have for the website.

c. Ron put the yard sale on the site.

• Old Business/New Business
• The Ocean City bus trip will include a 6-person room with $120 per double. Ron has info about this trip.
• We plan to discuss the Beginning of the Ski season Banquet at the next meeting.
• Bryan needs to call Barb to get trip info.
• Ron will send out email notices of events 2 and 3 weeks prior to events to members.
• Next Meeting

The meeting will be at Westfork on Belmont, across from the Youngstown Crab Co. at 7:30pm on Aug. 8 th.

A motion was made to adjourn the meeting by Meegan and second was given by Brian at 8:59.

Youngstown Ski Club Board Meeting Minutes

6-13-05

The meeting was called to order at 7:32 pm. The minutes from the last meeting were not reviewed. In attendance were Bryan Heid, Darrel Clegg, Brian Hinchcliff, Barb Weikart, Meegan Austerman, Karlene Wilson, Brenda Archer, Machelle Rinko, Randy Anthony, Keith Brunner, and Gary Rosati.

President (Bryan Heid)

• The Yard Sale was discussed. If members have a large amount of items to be donated and need it to be picked up, Bryan and Ron must be contacted. If members are able, however, they are to bring the items themselves to Bryan’s house. Gary agreed to call Amvets now to set up pick-up of unwanted items after the Sale. Kim will be in charge of advertising. We can print 8 ½ “x 11” flyers to place around at businesses. We plan to place an ad in the Vindicator and call Time Warner for a TV ad. Brenda is in charge of set up of the food. Brian will check on getting pop, condiments, napkins and silverware. Randy agreed to help Bryan clear out his garage for the Sale.
• The Wine Taste and Dinner Dance were discussed. We will plan for this to be on November 12, 2005. Darrel provided contacts of locations for the event, plus specifics about prices, etc. The Maronite Center looked the best to members, so Darrel and Bryan agreed to meet with Mike at the Maronite Center to discuss prices. A minimum of 300 people are required to book at the Center. A portion of the proceeds from the event are to benefit handicapped skiers. Barb will check into rates at hotels on Rt. 46 near the Maronite Center, so people from out of town can chose to stay overnight. This will hopefully draw Warren and Cleveland Metro Ski Club Members. We plan to have Loudedberry Ski Equipment have a display at the event, but the Wine Taste Committee will check on this. Randy will e-mail other ski clubs to make sure they don’t have events set up at the same time as this event. Then, he will get responses from these e-mails to Bryan and Barb by 6/27/05. We may charge about $28 per ticket. We may give a discount to members of other clubs. We need to look into costs of bands and see about getting reps. from wine companies to attend. Bryan will get in touch with Mr. Ezio’s in Poland.
• A check was sent to Cleveland Metro Ski Council for our membership dues.
• Balance of our account was $4354.12.l Barb, Reggie and Machelle will need to meet for an audit by July 10, 2005.
• Brenda made a motion that we have our Corn Roast again this year, and Darrel gave a second to the motion.
• Bryan and Karlene will get info on having a one day Winery Tour at the Geneva on the Lake area. Estimated cost per person would be $25-$45.
• Bryan will go to the bank to sign a card to get his name on the club account.

First Vice President (Darrel Clegg)

1. Darrel gave Bryan the newsletter from the Cleveland Metro Ski Council so that he can contact them and change board member info.
2. Darrel has been storing club decoration items. He would like to have these items moved from his house. An inventory of these items will be done at Darrel’s house on Sunday after the Yard Sale. Then, Bryan will look into dispersing items among members for storage. There is about 10’x10’ amount of space needed to store the items.

Second Vice President (Brian Hinchcliff)

1. The PO Box will be left in the current location in Youngstown. Brian will check it on 6/14/05.
2. Brian will check with Ron on info he has about the Ocean City trip.

Treasurer (Reggie Fisher)

Barb, Reggie, and Machelle will try to meet on Sunday, July 10 th for an audit.

Trip Director (Barb Weikart)

1. The Niagara Trip will be 1/13-1/14/2006 at Holiday Inn Buffalo. Price will be about $135 for a double room. The ski areas will be Kissing Bridge, and maybe Cockiagne and Holiday Valley.
2. Holiday Valley Condos trip will be 2/10-2/12/2006. Barb is looking into deposits needed.
3. Snowshoe and Western trips – Barb is awaiting contact with other clubs about coordinating with them on these trips.
4. A motion was made by Bryan and seconds given by Brian and Darrel to have the Holiday Valley Mardi Gras trip.

Old Business

1. Club dues are to be paid by September 1, 2005. Notices for this are to be put in the newsletter and the Website.
2. Gary will write up a statement for the membership application about no liability to club for pictures taken that may be posted on website.

New Business

1. Bryan discussed the possibility of having a club event at Sofo’s / The Comedy Club, where the club would partly sponsor a comedian. New members who join at this event would get $5 off membership dues. This could be a way for the club to get advertising and to attract new members. Bryan and Randy will look into this.
2. Bryan will work on a new budget after the audit.
3. The member in charge of the Membership role takes care of paperwork such as who has paid dues, correct address info, etc. This person should go to as many YSC events as possible and pass out flyers. Keith and Karlene can work on this.
4. Gary will e-mail Ron info for the Website and get the newsletter going. The newsletter should be ready before each meeting so it can be proof-read at the meeting

Next Scheduled Function

1. Yard Sale July 16, Tagging Party July 15
2. Mixers - Gary will put these in Newsletter and Ron will put on Website. June 30 th at Upstairs Lounge in Austintown. July 28 th at Salty Groggs.

Next Scheduled Meeting

July 11 th 7:00 pm at Jillians. Please any cups, napkins, plates, etc. you have that you can give to the club for the yard sale.

Meeting was adjourned at 9:15pm. Motion for adjournment was given by Brenda.

Youngstown Ski Club

Board Meeting Minutes

May 9, 2005

Call to Order: 1 st Vice President, Darrel Clegg, called the meeting to order at 7:55pm.

In Attendance: Darrel Clegg, Reggie Fisher, Richard Heck, Keith Brunner, Brenda Archer, Barb Weikart, Machelle Rinko, and Meegan Austerman.

Secretary: Meegan Austerman

President: Darrel will meet with Bryan Heid about turning over the position to him.

1 st Vice: Darrel updated the By-laws and provided Meegan and Bryan with a copy on floppy disk. He also provided them CD’s containing YSC forms. Darrel will e-mail an updated membership roster to all board members.

2 nd Vice: Brian Hinchcliff is to be in charge of checking the P.O. box and getting membership info from the box to Brenda.

Treasurer: Barb gave an unaudited balance of the club account at $4354.12. She also provided a Profit and Loss Detail for YSC from 4/30/04-5/9/05. Reggie will meet with Barb to discuss turning over the position and to have Reggie get her name on the account. Both Bryan and Reggie will need to sign cards so that they can access the account. Reggie will be making all club deposits to make record keeping easier.

Board of Trustees:

Chairman of the Board: Machelle was named chairman, as she got the most votes for Board of Trustees at the Annual Meeting.

Membership: Brenda has agreed to be in charge of this, but Keith and maybe Randy will assist. Randy needs to be contacted about this.

Constitution: Gary Rosati

Auditing: Machelle

Nominating: All board members will work together on this.

Publicity: Kim Loveland

Editor: We will see if Lynn Rosati can serve this role, with Randy and Keith assisiting.

Trip Director: Barb Weikart

Cleveland Metro Rep.: Dan Fink

Western PA Ski Council: Richard Heck. The next meeting is in Aug. Richard passed out flyers for three of their trips. These are:

• Mount Snow, Vt., 1/22-1/27/06
• Davos, Switzerland, 3/10-3/18/06
• Estrimont, Canada

Richard also needs a list of the officers and board members to report to the WPSC.

New Business: A meeting was held to discuss the Wine and Dinner Dance. Members present were Brenda, Jeff Knorr, Dottie Clegg, and Darrel. Nine locations for the fundraiser will be researched. Dates discussed were Oct 15 (Sweetest Day), Oct 22, and Nov 5, 2006. Roses, chocolates, and Sweetest Day pictures are possibilities for the fundraiser. Four bands will be researched as far as cost. These are The House Band, The Shagadelics, The Brotherhood, and Frankie and the Sensations. Last year, Frankie and the Sensations cost $850. Members plan to get more info about these bands for the next board meeting.

Karlene Wilson will be stepping down from the membership position, and Brenda is filling in.

Barb said that the meeting with the Erie/Meadville/Shennango Valley Ski Clubs about filling bus quotas did not take place, but she plans to attend.

Barb listed the ski trips for next year, all three weeks apart:

• Niagra Falls, 1/13-1/15/06. Members will need to have a passport to leave the country, so we may stay in the US.
• Holiday Valley Condos, 2/10-2/12/06. The club will save $100 per person staying in condos vs. a hotel. Each condo sleeps 6-8 people. Condos are already reserved.
• Snowshoe, 3/17-3/19/06
• Western Trip, 4/3-4/6/06

Barb will also see when Mardi Gras is at Holiday Valley. We will also consider Friday (one day) trips to Holimont or other locations. We may go on Wed nights to Boston Mills for racing.

At the next meeting, we will discuss Trip Incentives that Barb proposed. Darrel will look the info over that Barb brought to see if these are feesable. Her proposal is to give new members a gift costing the club $5 each (minimum of 100 incentives must be purchased) that allows the member to go on a vacation, paying only cosat of travel and taxes.

Machelle proposed that Gary write a release clause to be on the YSC membership application releasing YSC from any liability that could come from photos taken by members and posted on the club website.

It was discussed that we consider changing the By-laws next year so that the treasureris in charge of the PO box, making record keeping easier.

Old Business: Barb is finishing the books and having an audit. Machelle, Brenda, and Reggie will meet in the near future about this. Reggie will send a copy of the Quick Books Program to Machelle.

Karlene Wilson is still running the Yard Sale.

The next Board meeting will be at Jillians at 7:00pm on June,6,05.

At 9:20 pm, motion to adjourn the meeting was made by Brenda, and Reggie gave the second.

Youngstown Ski Club Annual Board Meeting

April 23 rd, 2005

Call to order: President, Darrel Clegg, called the meeting to order at 7:45pm.

Secretary: Meegan Austerman. Motion was made to dispense of reading the minutes from the last meeting by Randy Anthony and was seconded by Nancy Booth.

President: Darrel went over the many things he has done for the club over the last year and read descriptions of the contributions of the other board members to the club over the last year. Darrel listed particular events from the last year and thanked those who helped in preparing for and running those events.

Checks have been deposited form the March ski trip.

New Business:

The July 16 th Yard Sale was discussed. This fund-raiser will be at Bryan Heid’s house in Boardman. Call him at 330-540-9802 for pickup of donated items and call Karlene Wilson at 330-385-2836 for more info about the sale. July 15 th will be the Tagging Party, held at Bryan’s house after the items are tagged/priced. Another party will be held after the sale on Sat. A flyer about the sale will be in the next newsletter.

The dates, locations, and hosts were determined for the next year’s mixers. Hosts for these mixers must call the locations and reserve space for club members, giving an approximate attendance number. Hosts should see if the locations will donate hordourves for members. The mixers will be Thursday nights at 7:00pm

DATE LOCATION HOST

5/19/2005 Golf Dome Karen Farrel

6/30/2005 Upstairs Lounge in Austintown Reggie Fisher

7/28/2005 Salty Groggs Ron Nanoski

8/25/2005 Bobby Dees on Midlothian Meegan Austerman

9/29/2005 BB Runners in Salem Machelle Rinko

10/27/2005 Jillians Brian Hinchcliff

11/17/2005 Kahunaville in Niles Mall Darrell Clegg

12/15/2005 Jolly Joes – Christmas Party Ron, Brian, Machelle

1/26/2006 Mikees in Girard

2/23/2006 BW 3’s in Austintown

3/30/2006 O’Donnels in Austintown Gary Fisher

4/27/2006 Max And Ermas Darrell Clegg

The mixers will be posted in calendar form and listed on the website.

Plans are underway for making a calendar that lists events, birthdays, etc. that features pictures of members who agree to pose for this.

The Beginning of the Ski Season Breakfast will be at the Cracker Barrell on 46 in Austintown on Sat. 12/3/2005 at 9:00am.

Trips for this summer were discussed. We will go to Cedar Point Sat. 9/10/2005 and will go camping at Tianesta 7/30/2005. Ron will look into a trip to Ocean City 8/11-8/14/2005. Brian will look into visiting a winery.

Election: 24 members voted for board members and trustees. Three of these votes were by proxy. The results were:

President Bryan Heid

1 st Vice Darrell Clegg

2 nd Vice Brian Hinchcliff

Treasurer Reggie Fisher

Secretary Meegan Austerman

Trustees Gary Rosati

Randy Anthony

Machelle Rinko

Lynn Rosati

Keith Brunner

Brenda Archer

Darrell Clegg

Amendments: Votes were cast to accept or reject amendments to the Ski Club Bylaws. The following amendments were accepted:

• First Vice President

4. Produce “Event Announcements” on the email system to the club members and other email friends of ALL club events NO LATER than three (3) weeks of said event. Guidelines are to conduct oneself in a professional manner, displaying respect for others while representing the club.

II. Second Vice President

5. Supply the mailing labels and system for mailing of club newsletters NO LATER than one (1) week after approval from board. NOTE system for mailing: a. making of copies b. labeling and taping (US Post Office proper delivery system) c. delivery to post office with attached post office stamp.

6. Checking of the club P.O. box every other week from the start of the year and weekly during the ski season. NOTE checking of P.O. box during the month before ski season trip dates and through to the end of the ski season trip dates. All monies received must be submitted to the treasurer within seven (7) days.

III. Secretary

6. Email board meeting notes to the board members, trustees committee, and Webmaster. Mail a hard copy of minutes to board members ONLY after verification of non-receipt of emailed minutes within two (2) weeks after that month’s board meeting, with use of email receipt system.

7. Keeping of board minutes on CD or floppy disk and marked.

IV. Treasurer

2. All requests for reimbursement must be accompanied by a receipt. All receipts must be submitted to the treasurer within thirty (30) days of expenditure.

6. All deposits must be made within seven (7) days of receipt.

7. Keep a record of all deposits made with information of member, trip destination, and deposit amounts with reason for payment.

8. Keep separate records of Paid Member Dues and their complete information up to date for viewing by the Membership Chair, President, First Vice and Second Vice.

9. Keep ALL records and information of this position on CD or floppy disk and marked.

V. Publicity

1. Contacting and submitting articles to newspapers, local neighborhood papers and TV/ radio stations. Articles such as those about ski trips, fund raisers and events directed by the board for publishing. Notification to be provided to the Publicist no less than thirty (30) days prior to event.

2. Contacting and working with the chairpersons of said events in producing a flyer for publication.

3. Working with Trip Manager in producing flyers for up and coming ski trips.

4. Select a group of members (2 or more) for the posting of event flyers at local businesses in the Youngstown-Warren area.

5. Keep ALL records and information of this position on CD or floppy disk and marked.

VI. Editor

1. Looking for and pursuing supportive news articles from club members.
2. Keeping the club newsletter current with the times and current with the seasons.
3. Having the newsletter ready for board meeting approval for viewing at the first of the month meeting. Then ALL information is to be forwarded to the Webmaster for publication on site and forwarded to the Second Vice President for publishing and mailing.
4. Produce a visual monthly calendar for the newsletter of ALL events and birthdays.
5. Keep ALL records and information of this position on CD or floppy disk and marked.

• Trip Manager

1. Select a group of members (2 or more) for a Phone Committee in the promotion of filling trips for the ski season. This would involve calling members for each trip that is NOT meeting the required amount to rent a bus and/or run the trips.
2. Working with the Editor and Publicist in producing “Inviting Flyers” for the newsletter and posting of event. The following information to be included will be required but not limited to: a. date, time and cost of event b. deposit and payment date c. price increase after payment deadline.
3. Provide complete updated travel directions for bus driver, Trip Director and President, with lodging, phone number and address.
4. Select no less than one (1) member to hold position as Trip Host for each trip. Their role will be as follows but not limited to: a. supply games for entertainment such as 50/50, horse race and greeting/interacting games b. supply name tags c. make arrangements for food for bus departure trip with a variety of pop and boxes of condiments.
5. Make arrangements for food for the “FREE” Lunch Program such as: a. supply food and condiments and proper cooking/heating of food so that it is hot on time b. select members to set up lunch room/location and clean up afterwards.
6. Bus will depart at designated time, and members are responsible for their own transportation to event if left behind, at NO cost to the club or board members.
7. Keep ALL records and information of this position on CD or floppy disk and marked.

• Trip Committee

5. Facilitate in the follow through of the Trip Director roles/duties in preparation and running of season trips.

6. After said amount and final payment date is set for the ski trips, a late fee of no more than $20.00 will be assessed. NOTE this is for the promotion of filling trips at a “Bang for Your Buck” price.

7. Any expenses incurred by any Youngstown Ski Club member due to non-attendance/inappropriate acts of that member at events will be deducted from members Paid in Full amount, and an appropriate refund will be returned to members at the end of ski season.

8. Keep ALL records and information of this position on CD or floppy disk and marked.

IX. Webmaster

1. Notification to be provided to Webmaster no less than thirty (30) days prior to event. Webmaster will keep CD’s and photos in a collective system for future use and will make available to the new Webmaster and club board after term has ended.
2. Installing and updating of any and all club photo event information shall be done continually and within one (1) week of receiving items.

• Membership Director

1. Planning and selecting a committee of three (3) or more members for help with this position for “Membership Drive” party/parties/events for the purpose of obtaining new members.

1. Preplanning and review for approval of an estimated budget amount of subsidy for each Membership Drive party sixty (60) days prior to event.
2. Submit an estimated budget amount needed for the new year to the board for approval.
3. Promote the membership using membership flyers of the club in marketing, mailing to friends and businesses and posting of flyers.
4. Keeping a record of addresses, names and email addresses etc. of all use of flyers and promotion of membership events.
5. Having available membership forms and flyers at all ski trips and social events such as Wine and Dinner Dance, Corn Roast, Club Mixers, Christmas parties and Membership Drives.

March 7 th Yard Sale Meeting

Friday July 15 th will be Tag and Tank night. Donations can be dropped off at Bryan Heid’s garage at 264 Afton St. in Boardman between 7-10 pm. Tagging will be done with masking tape and sharpie markers. All items but clothing will be tagged. Clothing will be priced based on the category (for example, all shirts $1, all coats $5). A party will be held after the tagging.

We need as many folding tables as we can get. Ron will provide 1 card table. Darrel will provide 3 tables. Some items can be placed on blankets on the ground. Meegan can bring blankets.

We will need a newspaper ad to be placed to run the day before the sale. We can use the Vindicator, the Austintown Crier, and/or the Boardman review. Bryan has info for the ad. Ron will see if Kim can get the ads placed.

We will need approx. 8-10 signs for placing around the neighborhood. Ron will see if Kim can make the signs, saying “Huge Yard Sale Today Only”, or something like that, plus location of sale. Some signs will be on stakes and others will be stapled to telephone poles. Bryan will be in charge of putting the signs up.

Brenda Archer will be in charge of food set up. We will need buns, bottles of water, pop, and coolers. Darrel will get meat. Bryan has a grill.

Karlene will get money for change. We will need $200 (check from bank). Brian will get $100 in ones and $100 in fives from Sparkle.

The yard sale will Be Sat July 16 th from 8-5am. Set up will be at 7am. There will be a ski club party after the sale is over.

Please get friends and relatives to donate items. Bigger items attract more attention when placed near the street.

Bryan Heid will provide clothing, furniture, collectibles, and pizza. Brian Hinchcliff will provide coolers, grocery bags, clothing, and possible table. Ron will provide an 8-ft table. Meegan will provide clothing, craft items, furniture, and decorative items.

March 7 TH, 2005, Youngstown Ski Club

Board Meeting Minutes

Call to Order: President, Darrel Clegg, called the meeting to order at 7:20 pm.

Secretary: Meegan Austerman. Motion was to dispense of reading minutes from last meeting.

In Attendance: Darrel Clegg, Brenda Archer, Bryan Heid, Keith Brunner, Reggie Fisher, Meegan Austerman, Ron Nanoski, Kim Loveland, Brian Hinchcliff, and Randy Anthony.

President: The most recent newsletter is out. Our annual meeting this year will be Sat, April 23 at Max and Ermas. Dinner will start at 6:00pm in the back room. Get there early so we can get the space we need (we cannot reserve space ahead of time). The meeting will start at 7:00pm. We need 20% of membership there to change the By-laws. Bryan will email members and request responses to see how many members are going. Darrel wants all board members in the next two weeks to email him your description of what you have done for the club in the last year. Nominations for next year’s board members were discussed. Nominations that were accepted were: Darrel – President, Bryan – 1 st Vice, Brian – 2 nd Vice, Meegan – Secretary, Treasurer – Reggie, Ron – Webmaster, Kim – Publicity, Editor – Randy, Assistant Editor - Keith. We also discussed the following positions, but these members were not present: Barb Weikart – Trip Director, Karlene Wilson - Membership, Richard Heck - Constitution, Marc Ostrolenk - Nominating. We have two more mixers for the year to plan. Please email Darrel for ideas of where you want to go. Past successes have been the Golf Dome, Jillians, and Mikey’s. We can also go to Sofos Comedy Club. Darrel needs the updated membership list from Barb.

1 st Vice: Bryan is working on a power point presentation for the End of the Season Banquet that will display photos of members form this year’s events. Please get any pictures you have to Ron so he can aid Bryan in this. Bryan sent out an email about the Yard Sale and would like email responses from members as to what they can bring or donate for this fund-raiser.

2 nd Vice: Ron’s Tomb Room Party raised $130 for the club. Ron would like to have an ad in the next newsletter for The Agent. Also, we need to include ads for Max and Ermas and Papa Johns. Darrel needs the addresses and phone numbers of these businesses emailed to him for ad placement.

Editor: Included in the newsletter should be dates and details of future events, summaries of trips/events, members birthdays, awards, deadlines, monthly calendar, etc. Ron would like to create a template of the SKI and SEE on disk that will facilitate putting the newsletter on the website. On Mon. March 21 st there will be a meeting (Editors Choice Night) to create this template and a template for our club flyers at Ron’s house. Members who agreed to be there are Randy, Keith, Ron, Darrel, and Bryan. Members want future newsletters to be done before each monthly board meeting so that they can be reviewed and modified at the meeting. The newsletter should then go out the next week. The 2 nd vice gets the letter via email and then prints it at Kinkos and is responsible for mailing it out.

New Business: Members discussed proposed changes to our By-laws. The changes that we made need to be emailed to all members two weeks prior to the Annual Meeting for members to review. Ron would like to see three ski trips next year, three weeks apart because of low attendance of trips this year. We also discussed membership renewal, which is Sept. 1 st of each year. Dues should be paid by this date, with a 30 day window, after which a late fee could be required. Ron, Bryan and Brian agreed to be unofficial photographers for the trips/events, but any member is encouraged to take pictures and get them to Ron. Ron discussed board members paying into a pot for a board member party. Payment would be $5 for each meeting missed, $2 for being late, and $2 for each time a cell phone rings, and $1 contribution when you show up.

Old Business: The End of Season Banquet, renamed the “Thaw Out”, will be Sat. April 30 th at Jolly Joe’s back room in Struthers at 7:30pm. Lynn Rosati will be helping out with decorations. Bryan will be working on award and needs old trophies, etc. Brenda will get an antique washer for the Agitator award. A meeting on March 31 st at Bryan’s house at 7:00pm will be held to plan the banquet.

Next Meeting: Jillians, 7:00pm, April 11 th.

Brenda motioned to adjourn the meeting at 10:00pm, Keith seconded the motion.

Feb. 7 th, 2005, Youngstown Ski Club

Board Meeting Minutes

Call to Order: President, Darrel Clegg, called the meeting to order at 7:25pm.

Secretary: Meegan Austerman. Motion was to dispense of reading minutes from last meeting.

In Attendance: Darrel Clegg, Bryan Heid, Brenda Archer, Karlene Wilson, Mark Ostrolenk, Randy Anthony, Richard Heck, Kim, Meegan Austerman

President: Thanks to many who helped make the 1 st ski trip a success, including Bryan Heid, Ron Nanosky, Karlene Wilson, Mary Ann Pollock, and Dottie Clegg.

The Emergency Contact List and Rooming List were discussed. These are to be filled out and brought on all trips by the Trip Director. The 1 st and 2 nd Vice should help the Trip Director in making sure this gets done. Also, an Itinerary should be prepared for each trip (can use Microsoft Office trip agenda format under Template section for this) to be given to members and bus driver.

The Golf Dome Mixer was well attended with 23 people and 4 non-member guests.

Brenda Archer arranged for the meeting tonight at Jillian’s. Thanks to her and her son, who is kitchen manager there.

Another article about the ski club was submitted to the Sitzmark paper. If anyone is willing to help out by writing an article for a future submission, please contact Darrel.

Darrel encourages members to leave ski club flyers at different locations (restaurants, etc.) to attract new members.

1 st Vice President: Bryan has received deposits for the Spice of Life Trip.

E-mails will be sent to members again about the Snow-Shoe and Mardi gras trips, encouraging people to sign up.

Bryan will forward info to Barb Weikart and Darrel about a possible ski trip in Quebec for next year.

2 nd Vice President: Ron Nanosky was not able to attend, but Kim gave a report for him. The Wine Taste/Corn Roast pictures have been updated. The Halloween pictures will need to be added to the website. Ron also picked up mail at the P.O. Box and made deposits into the account. Ron coordinated with Randy for a write-up about the 1 st ski trip.

Treasurer/Trip Director: Barb was not able to attend, but she will e-mail Darrel records of deposits and new members. Thanks to Darrel for helping out on the 1 st trip.

Board of Trustees: Karlene would like to unify our application form (we have 3-4 different forms currently) and make sure the form leaves enough space for people to fill out their info so that it is easily readable.

Karlene needs info for member Scott Burger (address, etc.). She only has record of 42 paid members and needs updated records.

Karlene revised a welcome letter that will be sent to new members. She will further revise the letter to highlight our summer activities and e-mail this to Ron (need to use the agent e-mail, as the lone wolf address has a virus).

Richard reported that no changes have been made to the constitution at this time.

Gary Rosati is working on the next newsletter, which should be done by next week.

Cleveland Metro Rep: Dan Fink went to the recent Cleveland Metro Ski club meeting and got some Cleveland Metro Ski Council Directories, which were passed around. Our club is a member of this council, and we can combine with members of this council for out west trips.

Dan is requesting write-ups on members who are veterans of wars to print.

A Toga party flyer was passed around. This party will be advertised in the newsletter. It will be April 16 th starting at 6:30 and is $38/person. This includes dinner. The location is Reinecker’s Party Center in Macedonia, OH. The contact person is Janice Gretchko, 330-990-8711.

PA Ski Council: Richard reported that there are 35 people signed up for the Canada trip (Estermont). They are also getting bids for the Switzerland trip for next year. Richard has some raffle tickets left and will bring these on the next trip.

New Business: Mark agreed to be Nominating Coordinator, contacting and recruiting members for leadership positions in the club.

A committee for next year’s Wine Taste was discussed. This group should be 3-4 people and will need to get info on possible locations, bands, food, etc. We should plan on between 230-450 people attending, based on the most recent Wine Tastes. We need to make sure the date chosen is not when other events are going on. Last year’s event was Sat. Nov. 13 th. General locations suggested were Austintown, Niles, and Youngstown. It was suggested that we get local wine makers involved, possibly donating wine. This event will be further discussed at the next board meeting. Members feel free to invite other members and friends to get involved in the planning.

A Beer Taste at B & O was discussed as a fundraiser, which could be planned for a Friday in June, 2005. Mark will contact B & O, a local microbrewery on Mahoning Ave., to set up a meeting with a manager there. Bryan and Darrel would like to attend this meeting. This event could possibly be combined with The Chamber. Flyers could be passed out at this event for a Max and Erma’s fundraiser. This fundraiser would be held during one week where 20% of money spent at Max and Erma’s by people with the flyers would go to the ski club.

A Neighborhood Yard Sale Fundraiser was discussed. This will involve members selling their unwanted stuff, with proceeds going to the ski club. Karlene will head up the food aspect, making sure there are hot dogs, beverages, and baked goods available. The date for this event was set for Sat. July 16 th. The sale will be at Bryan’s house. An ad should be placed in the paper on the Thurs. before the event so that it goes out on Friday. Signs will be needed to direct traffic to the sale. Meegan has an EZ Up tent and large yard sale sign for this. A notice in the newsletter will be posted, telling members to save up their old stuff to donate. This event will be discussed at a special meeting, Mon. March 7 th at Jillian’s at 7:00pm.

The End of Ski Season Banquet was set for April 30 th, 2005. Awards will be presented then. Locations talked about were Jolly Joes, the Fireplace, and Sofo’s. Randy will look into these locations to see which would be the best for the event. Jolly Joes has a back room that could be used for a pizza and salad buffet. It was suggested that people buy food from the menu vs. buffet. Non-skiers are invited. A committee with a chair person will be needed for this event.

The Annual Meeting will be discussed at the next board meeting. We need to check with By-laws as to when this event needs to be held (April?). Karlene requests that all members get an updated copy of the club’s By-laws.

Ron and Kim will be looking into a trip to NYC this year.

Brenda would like to keep track of club inventory and has forms for this.

The next board meeting was set at Mon. March 14 th at Jillian’s at 7:00pm.

Jan. 10 th , 2005, Youngstown Ski Club

Board Meeting Minutes

Call to order : President, Darrel Clegg, called the meeting to order at 8:00pm.

Secretary : This night was Meegan Austerman

Motion was to dispense of reading minutes from last month.

In attendance : Darrel Clegg, Regina Fisher, Brenda Archer, Mary Ann Pollack, Richard Heck, Meegan Austerman, Bryan Heid (1 st Vice President), Ron Nanoski (2 nd Vice President), John Ganda (guest), Barb Weikart (Trip Director and Treasurer), Jack Ballard (new member) and Bill Smith.

President : Boot/ski bags and flags arrived in color black with screen of Youngstown Ski Club logo on each item. Prices will be discussed later. We will have Ron put pictures of these items on the club website with prices. The purple flyer from the last Wine Taste contains sponsors that need to be entered in the web site as “support the following sponsors.”

1 st Vice President : Bryan will get food this week for the first trip (Jan. 14-16). This includes frozen soup in bags and frozen pizzas. Bryan needs updated e-mail addresses from Karlene Wilson plus new member e-mails. The next mixer will be the 3 rd Thursday of the month, Jan. 20 th , at the Golf Dome in Girard (on 422) at 6:30pm. Bryan is the sponsor. Bring golf clubs for this. It was decided that Brenda would plan a meeting for this year's Wine Taste that would address the issue of getting donations before the 4 th quarter for the year, when businesses are more likely to donate. This will be discussed at the mixer.

2 nd Vice President : “The Agent” will donate $200 to the Ski Club this year. We have 5-6 new members this month. Members should check out our revised website ( www.youngstownskiclub.org/index2.htm ) this week, as it will be 80-90% complete, and Ron would like input. Sections in the site will include calendar, current events, members, and photos sections. Gary Rosati was asked to help with the current events section that will give details and special features of each event. Any help from board members on this was requested. There will be a section called “Yard Sale”, where members can list used ski equipment/clothing for sale for a $5 fee. We will see about getting a link on the website to the Chamber. Ron will contact the 20's and 30's Club about recruiting people to our club and on trips.

Treasurer : The account has approx. $6500; however there are a few outstanding deposits (membership dues and trip deposits). Several people still owe trip money for this week's trip. Please pay Barb on Friday. Trip money should be paid before the trips in the future.

Trip Director : Barb will be driving separately in her vehicle to the ski trips, but she will help to load and organize things plus get the paid list.

For the first trip, we will be leaving from the Holiday Inn Metroplex at 7:00pm, but the bus will be there for loading at 6:15pm. There will be food on the bus and we will also make stops for food. People will be staying 2/room. Dinner on Sat. will be at Old Country Buffet. We will leave Sunday at 4:00pm to return. There are about 20 people going to this trip so far. Darrel requests Barb fax him a rooming list of this trip.

In order to promote the club, a Calling Committee was formed. Member's phone numbers were divided amongst present board members so that we can call people to promote trips and verify info and e-mail addresses. The Snow-Shoe trip will be a great trip. They have 2 runs that are 1 ½ miles each, and they have a fun night life there. For $75, you can rent a snowmobile that will transport you to various run and dinner is included. Brenda noted that she has sausage/peppers/onions for this trip.

Bus pricing was discussed. We were quoted $1300 for a 47 passenger bus through Carnation. Other quotes ranged from $1700-1900.

Advertisement for the next trips was discussed. We will need to contact Armstrong Cable Company in writing two weeks prior to events for this free service. Bryan will call to get the mailing address. Reggie will call the Vindicator about an ad ($32/mo.) in the paper, which can be listed next to the singles section. John will look into an ad in the Metro Eye ($15/display ad).

Trustee Committee : Membership- Karlene was not present, but Darrel will call her to have her fax current info to Bryan and Ron.

Newsletter- the last newsletter didn't get sent out. We will use this letter, changing dates, etc. and send it out this week. Ron will have the newsletters printed at Kinkos. Bill Smith will print out mailing labels, and Darrel will mail the newsletters.

Old Business : The Max and Erma's fundraiser was discussed. We will be getting a block of 3-4 days where people will go to eat and the club will get 20% of sales. This will be explained in the newsletter and will tie in with the end of the season party. Reggie will help with this event.

New Business : I t was decided that we would open the first trip up to include gambling.

Prices for bags/flags were determined:

Pole flags-paid $125/48-will give away to new members and sell retail at $5

#359 Bag-$33 cost and retail $45

Back pack/fanny pack-retail $23

Double ski bag-cost $28 and retail $36

Single ski bag-cost $22 and retail $30

Padding kit-cost $15 and retail $25

Cargo boot bag-cost $28 and retail $36

Tall boot bag-cost $18 and retail $28

Window neck wallet-cost $5 and retail $10

These items can be ordered in various colors. Some items can be raffled on bus trips to recoup costs. Patty Dulick can embroider initials or a single line on items for $5/each. The cost of this is included in these retail prices.

We will allow people to sign on (1x/person) as associate non-skiing members for $25. These members will have to sign our membership form in compliance with our by-laws. For the first trip, these people would pay $110 for the trip plus the membership. Please let Barb know if you recruit new people as associate members.

It was decided that our location for the next meeting would be Gillians in the mall on the first Monday of Feb. (2 nd Mon. is Valentine's Day) at 7:00pm. Bryan will arrange for this and contact Ron so that this info can be put into the website.

The motion was made by Brenda and 2 nd by Bryan to adjourn the meeting at 9:35pm.

YOUNGSTOWN SKI CLUB

MONTHLY COUNCIL MEETING

DEC. 13 TH , 2004

MINUTES

Call to order : President, Darrel Clegg, called the meeting to order at 8:00pm.

Secretary : This night was Meegan Austerman

Motion was to dispense with reading of the minutes from last meeting.

President :

1. The new 2005 Ski Trip Flyer was shown. For more copies of the flyer to pass out, contact Ron Nanosky, who has this saved to a floppy.

2. Discussed the Miss You Page/Letter, which was to include Ski Trip Flyer and be sent to members not at the Breakfast. Machelle Rinko did not get her packet of these letters to send.

3. Discussed the Holiday Valley Slopeside trip, to be combined with Shenango Valley Ski Club. We would be able to decrease cost if we go together. It would involve our club picking up their members on the way. The question was brought up if the non-member rate would be charged.

4. Barb Weikart is looking into better bus prices and is getting info about JW Crown from Youngstown. She estimates the cost per weekend trip would be $1,100. There is a possibility of having driver drop us off and pick us up to save money (instead of staying for the weekend).

5. The newsletter was passed around for review.

1 st Vice President :

•  Max and Erma's will be providing food for all four trips' slopeside lunches (soups and appetizers). TGI Fridays and The Ground Round may also help provide food in exchange for advertising in the newsletter. Bryan suggested the idea of several members dividing the task of contacting different restaurants for donations of food.

•  Proposed fundraiser was determined to be a dinner at Max and Erma's (in Niles on 422) set for Wed. Jan. 5 th . Members are to hand out flyers advertising the event. 20% of participant's bill that night will go the club. This event will be posted in the newsletter. Ron Nanosky will host this event. We will have Max and Erma's set aside space for 15-20 people, and see if the restaurant will donate appetizers.

2 nd Vice President:

•  The roster of members was discussed. We got some new members from the Wine Taste, and Ron will e-mail Karlene these persons' info. Karlene mentioned that we do not have e-mail addresses from all of our members yet.

•  Ron will check the P.O. Box for applications and dues from new members and deposit money into our account.

•  Possible promotional items for members were discussed. Brochures were passed out from Art Craft Displays, showing items such as bags, hats, gators, etc., that could be provided with the club logo.

•  A change in location for future board meetings was considered. Ron will look into Rockney's and The Blue Wolf. It was discussed that the mixers should continue to be located at different locations around the area.

•  The mixer already scheduled for Jan. 27 will stay as is. Machelle and Bryan have the location recorded, but not with them tonight.

•  The Chamber Magazine was discussed as a good venue for advertising the club next year.

•  The club website is being worked on currently.

Treasurer :

•  Our checkbook balance is $5,448.28. There are 2 outstanding deposits (membership dues).

•  Ron made a motion to pay $131.00 in annual fee to Accordia for general liability insurance. Machelle seconded the motion, and all approved.

•  The Hollimont trip, Feb 4 (1 day) will be $58.00. This trip is not subsidized by the club. The bus will cost $785.00 and will be $26.00 per person if we have a minimum of 30 people. We need to promote this trip in order to pay for the bus, etc.

Special Events Treasurer :

•  Reggie was not able to attend, but Machelle noted that we must have financial reports from our events for auditing purposes. An Audit Committee could be made for this.

•  For the Wine Taste, we pre-sold 139 tickets and sold 71 at the door. The tickets were $25/each. There were 210 people in attendance, and ticket revenue was $5250.00. We grossed $1,295.00 from the Chinese Auction and $371.00 form the 50/50 raffle. Total revenue was $7002.00. Expenses included $875 for the band, $186.34 for printing, $275 for basket materials, $396.51 for additional basket items, $10 for faxing, and $4695.00 for the hall. An additional unknown amount was spent for postage (Bill Smith). For the hall, the charge was based on 250 people at $13.95 per person and other charges not specified. Total profit for the event was $563. The plan for next year is to make sure the event is scheduled when there are no other major events going on at the same time. A new location for next year was considered also.

Board of Trustees :

1. Crash brought several discount coupons, to be given to members on the first bus trip. These include Hertz discount tickets and discounts tickets for Seven Springs/Laurel Mountains ski resort. He also has two mid-week trips to Hidden Valley

that were donated and will be given away.

2. The club needs to pay dues to the Western Pa Ski Council, who donated the coupons brought tonight.

•  Crash noted that the Bristol Mountain trip has been cancelled.

•  Crash brought tickets for the West. Pa Ski Council raffle, $5/ticket.

•  Consideration was given to joining the Halloween Party at Seven Springs next year, Oct 29 th , 2005. This year's party had 1000 people attending. Crash will look into lodging and other details.

Membership :

•  Karlene reported 12 new members and 20 renewals. She will get with Ron about other new members.

•  Discussed some members that sent in forms but no record of payment and new members that payed dues for 1 instead of 2 people.

Nominating :

We need someone to fill the secretary position.

Publicity :

Newsletter will be corrected with changes from today.

New Business :

•  Barb discussed members who wanted to pay for trips via credit card. It was determined that the club will accept payment with check or money order only.

•  Barb discussed Vacation Incentives, which is a program where the club could buy brochures at $5 each (minimum of 100) to give to new members that would allow them to take 3 day 2 night vacations in North America, paying room taxes and airfare only. 30 day notice must be given before each trip is taken. Vacationers would be asked to receive info about selling of time shares, but this would not be mandatory. These trips are not offered for groups and are invalid if purchased, bartered, or auctioned from us. This will be discussed again at next mos. meeting.

•  A fundraiser with Marlin Auction (art auction) was discussed. If the club was able to bring 100-150 people to this event, we would get back $1500.

•  Discussed McMenamy's. Problems involved change of set up time and date, having to do work McMenamys was to have done and having to pay for open bar that was not in the contract. This will be discussed at next meeting.

•  We will look into transferring our deposit for the Holiday Valley trip that we want to combine with Shenago Valley.

•  Discussed changing by-laws in regards to the set amount of subsidy that exists.

HOME